About UsINX Software is a leading provider of software designed to meet the risk, compliance, workforce management, training, and reporting needs of high-risk, complex, and remote businesses.K2fly supports resource and asset-intensive industries across five continents, addressing regulatory and compliance challenges in the areas of mineral resource governance, natural resource governance, and mine technical assurance.Together, we provide mission-critical solutions for some of the world’s biggest mining companies, as well as leading businesses in sectors such as energy, transport, utilities, engineering, and manufacturing.The Role We are seeking a highly organised and proactive Executive Assistant to join our dynamic team and provide comprehensive administrative support to a group of senior executives across INX K2fly. This role is ideal for someone with excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.As an Executive Assistant, your primary responsibilities will include:Diary and Calendar Management: Oversee complex schedules and coordinate meetings, ensuring executives' time is optimised and prioritised effectively.Travel Coordination: Arrange and manage domestic and international travel, including booking flights, accommodation, and ground transportation.Inbox Management: Monitor, prioritise, and respond to emails on behalf of executives, ensuring timely and accurate communication.Meeting Support: Prepare agendas, take minutes, and ensure that follow-up actions are completed efficiently.General Administration: Handle a variety of administrative tasks, including preparing reports, documents, and presentations, ensuring smooth daily operations. What We’re Looking ForProven experience in an Executive Assistant or similar administrative role, preferably supporting senior leadership.Strong organisational skills with the ability to manage multiple competing priorities.Exceptional communication skills, both written and verbal.Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and travel management tools.Ability to work independently, show initiative, and demonstrate confidentiality and discretion.A proactive, solutions-oriented approach to challenges and a positive, adaptable attitude.A great can-do attitude and willingness to learn.A strong understanding of the importance of confidentiality and professionalism.Why Join Us?At INX K2fly, you'll be part of an innovative, fast-growing company that is changing the way businesses in high-risk industries manage compliance, safety, and operational risk. You’ll work closely with an ambitious and talented group of executives, contributing to the success of both companies while growing your career in an exciting, global environment.People are at the heart of what we do, and we believe that our employees are the key to our success. We are always on the lookout for passionate, talented individuals to help shape the future of our technology.Our BenefitsFlexible working arrangements, including floating public holidays and hybrid work options.Access to learning and development platforms that support both personal and professional growth.An Employee Assistance Program offering confidential counselling and resources to help you thrive.Health and wellness perks, including gym discounts and access to our Wellbeing Centre.Exclusive cashback discounts and special deals through our Rewards platform, as a token of appreciation for your hard work.If you are a detail-oriented, highly organised professional with a passion for supporting senior leaders, we'd love to hear from you.Next StepsLet’s keep it simple, click apply and send us your resume, we’ll shortlist applicants and be in contact. INX Software is a Circle Back Initiative employer, and we commit to responding to every applicant. AUD Perth 6000

Executive Assistant

  • Be part of a collaborative, fast-growing global software company.
  • Advance your career, working closely with experienced Senior Leadership.
  • Tap into a range of work perks, such as paid parental leave.

About Us

INX Software is a leading provider of software designed to meet the risk, compliance, workforce management, training, and reporting needs of high-risk, complex, and remote businesses.

K2fly supports resource and asset-intensive industries across five continents, addressing regulatory and compliance challenges in the areas of mineral resource governance, natural resource governance, and mine technical assurance.

Together, we provide mission-critical solutions for some of the world’s biggest mining companies, as well as leading businesses in sectors such as energy, transport, utilities, engineering, and manufacturing.

The Role

We are seeking a highly organised and proactive Executive Assistant to join our dynamic team and provide comprehensive administrative support to a group of senior executives across INX K2fly. This role is ideal for someone with excellent communication skills, a keen eye for detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

As an Executive Assistant, your primary responsibilities will include:

  • Diary and Calendar Management: Oversee complex schedules and coordinate meetings, ensuring executives' time is optimised and prioritised effectively.
  • Travel Coordination: Arrange and manage domestic and international travel, including booking flights, accommodation, and ground transportation.
  • Inbox Management: Monitor, prioritise, and respond to emails on behalf of executives, ensuring timely and accurate communication.
  • Meeting Support: Prepare agendas, take minutes, and ensure that follow-up actions are completed efficiently.
  • General Administration: Handle a variety of administrative tasks, including preparing reports, documents, and presentations, ensuring smooth daily operations.

 What We’re Looking For

  • Proven experience in an Executive Assistant or similar administrative role, preferably supporting senior leadership.
  • Strong organisational skills with the ability to manage multiple competing priorities.
  • Exceptional communication skills, both written and verbal.
  • Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and travel management tools.
  • Ability to work independently, show initiative, and demonstrate confidentiality and discretion.
  • A proactive, solutions-oriented approach to challenges and a positive, adaptable attitude.
  • A great can-do attitude and willingness to learn.
  • A strong understanding of the importance of confidentiality and professionalism.

Why Join Us?

At INX K2fly, you'll be part of an innovative, fast-growing company that is changing the way businesses in high-risk industries manage compliance, safety, and operational risk. You’ll work closely with an ambitious and talented group of executives, contributing to the success of both companies while growing your career in an exciting, global environment.

People are at the heart of what we do, and we believe that our employees are the key to our success. We are always on the lookout for passionate, talented individuals to help shape the future of our technology.

Our Benefits

  • Flexible working arrangements, including floating public holidays and hybrid work options.
  • Access to learning and development platforms that support both personal and professional growth.
  • An Employee Assistance Program offering confidential counselling and resources to help you thrive.
  • Health and wellness perks, including gym discounts and access to our Wellbeing Centre.
  • Exclusive cashback discounts and special deals through our Rewards platform, as a token of appreciation for your hard work.

If you are a detail-oriented, highly organised professional with a passion for supporting senior leaders, we'd love to hear from you.

Next Steps

Let’s keep it simple, click apply and send us your resume, we’ll shortlist applicants and be in contact.
INX Software is a Circle Back Initiative employer, and we commit to responding to every applicant.

  • Posted Date 12 Nov 2024
  • Location Perth
    WA / Australia
  • Industry Administration & Office Support
  • Job Type Full Time
  • Salary Not provided